Do not send administrative data to a preservation archive unless it is integral to the work. For example, when exporting a SQL database, you may need to exclude or anonymize the content from user tables, indexes that support a specific UI, non-public communications, or logs. Only archive data that can be made publicly accessible.
These guidelines refer to the creation of the installation package:
18. For linear publications, export packages should include core intellectual components of the work separated from the publishing platform and transformed to an existing full-text standard
20. Represent all core intellectual components of the work in the export package
61. Create installation packages for custom websites that don’t require a live server
62. Create installation packages for custom websites that do require a live server
As part of the research that led to Knowing Silence: How Children Talk about Immigration Status in School by Ariana Mangual Figueroa, teenagers were provided with iPod Touches to record audio and video conversations. The resulting audio files are considered core intellectual components by the author and were considered to be in scope for inclusion in the preservation export package. Due to the sensitive nature of the content of these files, and the need to maintain the privacy of these youth, University of Minnesota Press decided to include the edited, privacy supporting versions of the files in the export package. This example highlights an instance where privacy concerns set the stage for how to approach the export package.